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A new version of GFI MailArchiver for Exchange,
an email management and archiving solution, has now been
released . GFI MailArchiver 6 integrates with Microsoft’s
Outlook email client to allow users to access their archived
email faster and in a more transparent manner. GFI Mail
Archiver is the first email archiving product to offer
integration with Outlook without the use of stub files. This
reduces the load on the Exchange Server while greatly
reducing client complexity issues and administration. With
Microsoft discouraging the use of stubs in email archiving
products, it was an easy decision for GFI not to use stub
files as other email archiving vendors are doing and to take
an innovative and more effective approach.
GFI MailArchiver is the leading archiving solution for
SMBs. Shipping at the lowest price on the market, the
software archives all corporate email, reduces dependency on
troublesome PST files, permits employees to access old and
deleted emails at any time and from any location and helps
companies meet
eDiscovery and legal compliance requirements.”
NEW! – Multi-lingual Support
for indexing emails
The new version ships with
multi-lingual support. During installation of GFI
MailArchiver, administrators have an option to select the
language/word breaker to be used when indexing emails. This
is useful for customers or organizations who receive emails
in the following languages: English, Dutch, French, German,
Italian, Russian, Spanish, Czech, Arabic, Hebrew, Japanese,
Korean, Traditional Chinese and Simplified Chinese.
NEW! – Integration with
Exchange and other email servers
GFI MailArchiver leverages the
journaling feature of Exchange Server, providing
unparalleled scalability and reliability. Other email
archiving solutions actually replace the email with a link
to their database – this can be a point of failure and can
bring down your entire email system. GFI MailArchiver works
in parallel and does not touch the way Exchange works. GFI
MailArchiver can be used with Exchange as well as other
email servers with the capability of polling emails from a
mail server which supports IMAP and Active Directory.
View screenshot.
NEW! – Outlook
integration – with industry first non-stubbing technology
Integration with Outlook means
that archived email can be accessed from Outlook as if it
were in an Exchange mailbox or a local PST file. While other
products offer Outlook integration, GFI MailArchiver does so
without using stub files; a method that is
discouraged by Microsoft and which
creates problems for administrators because small portions
of emails are still left in the Exchange Server store, thus
having a negative effect on server performance. GFI
MailArchiver’s non-stub approach to Outlook integration is
an industry first and the software also provides
administrators with full real-time synchronization of all
folders/mails in the Exchange mailbox.
Automatically archive corporate email into one storage
area
Your mail server is not the ideal
place to store all organizational email: Over time this will
cause a severe decline in email performance. Moving old
emails into a database will keep your mail server
performance high and email stores compact. You may archive
your email in:
- A SQL database: Because email is stored in a
standard SQL database, it is easy to backup and restore;
no special Exchange backup tools are required. This
setup is strongly recommended for high email volume
environments.
- Directly to an NTFS hard drive: You may store
email in a database that is located on an NTFS-formatted
hard drive, saving you the license costs of Microsoft
SQL Server! This setup is suitable for low email volume
environments and for small enterprises intending to save
on license costs of Microsoft SQL Server.
View screenshot.
Multiple database support and ‘automatic’ database
management support
It is possible to archive emails
in multiple databases – this overrides the problem of having
one large database that becomes slow and requires more
maintenance. GFI MailArchiver allows you to automatically
archive emails to a new database after a specified time, for
example, every month or quarter.
View screenshot.
Reduce email storage requirements
GFI MailArchiver compresses and
decompresses attachments on the fly, which results in
considerable savings in terms of storage when compared to
storing attachments in the Exchange stores. In addition,
storing email in a database is more space efficient than
storing in PST files. An added advantage is that GFI
MailArchiver archives only one copy of attachments sent to
multiple recipients.
End PST hell
Using GFI MailArchiver for
Exchange eliminates the need for users to archive their mail
in PST files on local hard disks. These PST files end up
being very large and are difficult to backup and search.
Many users do not know how to organize their PST files
properly. With GFI MailArchiver, users can browse to the web
search interface and retrieve past email from the database,
rather than having to dig through a store of PST files on
disk to find a particular email.
View screenshot.
Migrate old PST files stored on
client machines
Through GFI MailArchiver's
agent-based PST Exporter, you can archive emails processed
by Microsoft Exchange prior to the installation of GFI
MailArchiver. The GFI PST Exporter uses the GFI MailArchiver
Import Service to transfer emails to an archive store
without any end-user intervention. Agents save extracted
emails in a destination folder and the GFI MailArchiver
Import Service then imports the extracted emails into a GFI
MailArchiver archive store.
Set up email retention and categorization policies
Setting up an email retention
policy is critical and while email archiving is essential,
retaining emails for an indefinite time is costly! With GFI
MailArchiver you can create rules to delete one or more
emails after a specific time, for example, you can delete
all emails sent by the Marketing Department that are older
than 7 years. In addition, GFI MailArchiver can help you to
categorize emails by adding a label to the emails that meet
a particular condition. For example, emails sent from the
CEO, could be automatically labelled with [CEO].
View screenshot.
Helps comply with Sarbanes-Oxley Act
By archiving all company email,
GFI MailArchiver helps organizations to meet regulatory
compliance such as the
Sarbanes-Oxley Act. Under the Sarbanes-Oxley Act 2002 and
Security and Exchange Commission (SEC) rules, public
companies must prove that their internal controls and audit
trails are sound and that their processes are capable of
producing certifiably correct data. Companies must retain
all correspondence created, sent, or received "in connection
with an audit or review" of a public company for a period of
seven years, during which time these records must be
non-erasable and non-rewritable. This includes any
"electronic records" such as email, particularly relating to
subjects, departments or individuals involved in auditing
procedures. Failure to comply is a crime, punishable by up
to 10 years in jail.
Helps to comply to other acts and regulations
GFI MailArchiver is also a
valuable tool that aids
compliance with the following: E-Comm
Act 2000, BS7799-2:2002, Enterprise Act 2002, Decreto del
Presidente del Consiglio dei Ministri (8 febbraio 1999) and
more.
Give viewing rights and exempt users from archiving email
GFI MailArchiver allows you to
grant a user viewing rights to all email relating to a
specific Active Directory Group, for example, the Sales
Manager would be able to view all emails sent or received by
his team. Also, if required, you can instruct GFI
MailArchiver for Exchange not to archive email to/from
particular users, for instance it is possible not to archive
emails sent to/from the HR Manager.
View screenshot.
Collect and archive emails in one
geographical location
GFI MailArchiver provides the
possibility of centralizing email archiving to one physical
location by polling emails from multiple locations. For
example, an organization that operates in the US, UK and
Australia may want to archive email of all offices centrally
in one location – the US office.
View screenshot.
Audit your archived email to ensure
they have not been tampered
GFI MailArchiver ships with
auditing functionality that ensures all archived emails have
not been tampered with. This is particularly important in
industries and countries where regulations require
organizations to monitor user activity and keep audit trails
of such activity. GFI MailArchiver offers two types of
auditing:
- Database activity auditing: Uses the tracing
capabilities of Microsoft SQL Server to record all
activity affecting the GFI MailArchiver archive
databases.
- User interaction auditing: Record all users’
activity whilst they are using the GFI MailArchiver web
interface to browse email archive stores.
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Features for
the user
