Volume is a sophisticated system used by many organisations worldwide and across a wide range of industries.
Designed with the user in mind, Volume integrates with Microsoft Office packages, so you don’t have to change how you are working.
The drag and drop feature enables you to move documents around the system as easily as paper. Simply replicate how you currently file by creating the files and cabinets within Volume. The best part is that you don’t have to index to find your documents, eliminating one of the time consuming tasks essential for other document management systems.
Why Choose Volume?
OCR searching – Automatic file finder
With full OCR and text search capabilities, Volume automatically identifies words, phrases, monetary values, policy numbers, dates, etc within document images (Tiffs & Jpegs), PDFs, Word, Excel, emails and most electronic file formats. Making searches quick and easy.
Tutorial – Training videos streamed direct to your desktop
‘How To’ training video links are available from all screens linking to either short informative training videos lasting a couple of minutes or downloadable PDF documents with easy to follow picture guides.
Scanning services – Approved suppliers with the highest security level clearance
We have long standing relationships with national scanning bureaus offering a discounted client rate. Scan-on-demand and storage services are available, with financing if required, helping to make the transition to a ‘paper-less’ solution easier.
Data imports – Customised data imports
With many years of experience we can import documents from almost any data sources. These included existing and defunct document management systems, data stores, on-line data repositories (Amazon for example), Windows folders and Outlook. Our expert software technicians make the transfer quick and easy, with test imports available free of charge.
Locked recycle bin – Documents can never be deleted from Volume
Should a document be deleted it will go into the user’s recycle bin where is remains. Recycle bins can be included in system wide document searches all of which are governed by system security.
Tracking & auditing – Full document history by document and user
System Audits monitor user actions, document tracking & movement, page tracking, document change/version control. All levels of audits contain hyper-links directly to the document in question.
Box templates – Automated option for swift file setup
Keep files clear, concise and consistent. Restrict the user’s behaviour so you always know where things are.
Microsoft Office integration – One click access and automate updates
Automatically capture and store emails, Word and Excel files. Capture mail merge documents as they are generated in Word and store automatically. Hold all Word and Excel amendments using automated change control. All this without the need to index.